✅ Privacy Policy
Last Updated: 2026
Whitefirms.org is designed to be openly accessible. Visitors can browse the platform without creating an account, signing in, or sharing login credentials. We collect only the information that is reasonably needed to operate the platform, review listings, respond to enquiries, protect users, and maintain trust.
This Privacy Policy explains what information we collect, how we use it, how long we keep it, and the rights available to users under the General Data Protection Regulation (GDPR), where applicable.
Who We Are
Whitefirms.org is a global business discovery and listing platform that allows users to explore businesses, service providers, and professional profiles across different categories and locations.
For the purposes of GDPR, Whitefirms.org acts as the data controller for personal data collected and processed through this website.
Information We Collect
Most visitors can use Whitefirms.org without providing any personal information.
We collect personal data only when it is voluntarily submitted. This may happen when a user sends an enquiry, submits a review, contacts us, or when a business owner provides information for listing, verification, or profile updates.
The information collected may include:
Name
Email address
Business name and business details
Contact information submitted for a listing
Review content, enquiry details, or written communication
Supporting information provided for business verification or profile publication
We do not collect passwords, login credentials, payment card details, or sensitive personal data through normal browsing of the website.
We may also collect limited technical information such as IP address, browser type, device details, pages visited, and general usage behaviour. This information is used to maintain website security, understand traffic patterns, improve performance, and detect misuse. It is not used to personally identify visitors unless required for security, legal, or fraud-prevention reasons.
Legal Basis for Processing
Where GDPR applies, Whitefirms.org processes personal data only when there is a lawful basis to do so.
This may include:
User consent, when information is submitted voluntarily
Legitimate interest, such as operating the platform, reviewing listings, improving website performance, preventing misuse, and maintaining accurate business information
Legal obligation, where we are required to keep or disclose certain information under applicable law
We do not process personal data without a clear and reasonable purpose.
How We Use Personal Data
Personal data is used only for relevant and legitimate purposes connected to the operation of Whitefirms.org.
This may include:
Reviewing and verifying business listings
Publishing business information submitted for public listing
Responding to enquiries or support requests
Moderating reviews, feedback, or submitted content
Improving website functionality and user experience
Maintaining platform security and preventing misuse
Keeping listings accurate, relevant, and trustworthy
Complying with legal or regulatory requirements where applicable
We do not sell personal data. We also do not use personal data for profiling, behavioural advertising, or unrelated marketing activities.
Publicly Submitted Business Information
Business owners and authorised representatives may submit business details for publication on Whitefirms.org. Once approved, certain information such as business name, description, services, location, contact details, images, FAQs, videos, presentations, or other submitted content may appear publicly on the website.
Business owners are responsible for ensuring that the information they provide is accurate, lawful, and suitable for public display. Any request to update or remove published business information will be reviewed and handled responsibly.
Sharing of Information
Whitefirms.org does not sell, rent, or trade personal data.
Information may be shared only when necessary with trusted service providers who help us operate the website. This may include hosting providers, analytics tools, email communication services, security tools, or technical service partners.
Such providers are allowed to process information only for the purpose of delivering their service to Whitefirms.org and must handle data responsibly.
We may also disclose information if required by law, legal process, regulatory request, fraud prevention, security investigation, or to protect the rights and safety of users, businesses, or the platform.
International Data Transfers
As Whitefirms.org serves a global audience, some data may be processed or stored outside the country where the user is located.
Where personal data is transferred outside the European Economic Area, reasonable safeguards are applied to protect the information in line with GDPR requirements and applicable data protection standards.
Cookies and Similar Technologies
Whitefirms.org may use limited cookies and similar technologies to keep the website functional, understand usage trends, improve performance, and maintain security.
These cookies do not store login details or payment information. Users can control, block, or delete cookies through their browser settings. However, disabling some cookies may affect certain website features or the overall browsing experience.
Data Retention
We keep personal data only for as long as it is needed for the purpose for which it was collected.
This may include listing verification, enquiry handling, review moderation, operational records, legal compliance, security monitoring, or dispute resolution. When the information is no longer required, it is deleted, anonymised, or securely stored only where retention is legally necessary.
Your Rights Under GDPR
Where GDPR applies, users may have the right to:
Access the personal data we hold about them
Request correction of inaccurate or incomplete information
Request deletion of personal data where applicable
Restrict or object to certain types of processing
Request data portability where relevant
Withdraw consent where processing is based on consent
Raise a concern with a data protection authority
Requests will be reviewed and handled in a fair, timely, and responsible manner. We may need to verify the identity of the person making the request before taking action.
Data Security
Whitefirms.org takes reasonable technical and organisational steps to protect personal data from unauthorised access, misuse, loss, alteration, or disclosure.
While no website, server, or online system can be guaranteed to be fully secure, we take practical measures to reduce risk and protect the information processed through the platform.
Third-Party Links
Whitefirms.org may include links to business websites, social media pages, Google Business Profiles, partner websites, or other third-party platforms. Once users leave Whitefirms.org, the privacy practices of those external websites apply.
We are not responsible for how third-party websites collect, use, or protect personal data. Users are encouraged to review the privacy policies of any external websites they visit.
Children’s Privacy
Whitefirms.org is intended for general business discovery and is not directed at children. We do not knowingly collect personal data from children. If we become aware that such information has been submitted, we will take appropriate steps to remove it.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, legal requirements, platform practices, or data protection standards.
The updated version will be posted on this page with the revised “Last Updated” date. Continued use of the website after changes are published means users accept the updated policy.
Contact Us
For questions about this Privacy Policy, data handling practices, or GDPR-related rights, you may contact us at: